This is a video lesson from the new Time Tracking module in our Simple Time Management course. It’s 20% off during launch week. In this video, I’m going to show you how you can use Timery on iOS to set up a time tracking dashboard using widgets in iOS, which can not only make it […] »

A cool-looking physical object that can add a bit of whimsy to your time tracking workflow. »

Tomorrow… Tuesday, 06 April… at 1pm Central Time… We are hosting a free webinar to help you beat procrastination and buy back your time using the practice of time budgeting. Time budgeting is the practice of giving every hour a job, then measuring how well you were able to stick to your plan. In this […] »

Have you ever had that feeling where you are completely stressed out because you have so much to do, but you don't even know where to begin? You feel anxiety about falling behind, but you lack clarity on what the best thing to do right now really is? »

We've been testing time tracking apps for the last several months, and are finally ready to declare a winner. There are a lot of options to consider and lots of different approaches, but Timery is the best time tracking app on any platform because it makes starting and stopping your timers a breeze and supports modern iOS features like Shortcuts and widgets better than any other app we tested. »

We all want to get things done. We all wish we could be just a little more productive. Our specific reasons may vary, but we are all motivated to solve a common problem: We never seem to have enough time for the things that are truly important. Today we’re going to look at two very […] »

In the past year, you’ve probably spent a lot of time you spend in virtual meetings. Even if you aren’t live streaming on Twitch, hosting a YouTube channel, or presenting webinars very often, improving your video can go a long way in making your online communication more effective. And if you already have a nice […] »

We are hosting a free webinar to help you beat writer's block, make sure nothing falls through the cracks, and take action on those half-baked ideas that you've been procrastinating on by using our four-part idea system. »

How to use an idea development system to prime the creative pump and set yourself up for success when it's time to create. »

Ideas are powerful things. One good idea has the ability change your world, but as long as those ideas never leave your head, nothing changes. »

Personal Knowledge Management (PKM) is all the rage. Here's what you need to know to make the most of your PKM and do your best creative work. »

Tomorrow… Thursday, 28 January… at 2pm CST We are hosting a free webinar to help you save time and automate progress in every area of your life using habits and routines. Why habits? Because habits are the key to being PROACTIVE and taking action toward your goals instead of being REACTIVE and responding to things […] »

When it comes to our daily routines, we have only two options: We can be REACTIVE and deal with things as they happen. We can be PROACTIVE and take action. In other words, we can either be a thermostat or a thermometer. You see, a thermometer simply tells you the current temperature of something. It […] »

Streaks, our pick for the best habit tracking app, just received an update to version 6.1. The update adds a bunch of small health and automation features, but the thing that I’m excited about is the addition of the Stats widget. The Stats widget shows statistics about a single habit in a variety of ways. […] »

Today we updated our best habit tracking app pick for 2021, and it’s a doozy. The updated article now has over 6,000 words in an increased effort to help you find the perfect habit tracker for you. It’s only been a year, but a lot has happened. First, we’ve gotten the addition of widgets in […] »

Whether or not you set New Years resolutions for yourself, keeping track of habits is something we could all stand to be a little bit better at. Streaks is our favourite app for this—available on all Apple platforms—so let’s take a quick look at how easy it is to get started. Creating a Basic Habit […] »

Editor’s Note: The LG 4k monitors used for this article are model number 22MD4KA. Some readers have reported that the newer model (24MD4KB) does not work with the mentioned adapter because it requires Thunderbolt 3 instead of USB-C. The Siig adapter mentioned here will ONLY work with a USB-C monitor. I’ve always been a laptop […] »

2020 was a doozy. From quarantines, to shutdowns, to virtual school/work/everything – 2020 has caused a lot of changes. Many of the goals we had at the beginning of the year never materialized. Which reminds me of this quote by boxer Mike Tyson: Everyone has a plan until they get punched in the mouth. The […] »

Regardless of the tool you decide to use, journaling is a worthwhile habit to establish as we leave this year and get ready for the next one. »

A few weeks ago, I participated in the ReadWriteMap, a virtual event put on by Bigger Plate for anyone interested in reading, writing, or mind mapping. There were several speakers who presented on a variety of topics, and it was a lot of fun. »

Learning guitar is challenging and a lot of fun, but hand-written music sheets make the learning process easier and more permanent. »

iOS 14 introduced Widgets to the iPhone, which has allowed for some very creative home screens to be created to suit an individual’s preferences and personality. Here’s a look at my current iOS 14 Widgety Home Screen, and the thought process that went into designing it. Remember Why You Came I don’t know about you, […] »

In this post, we share how time blocking works, why you should consider using it to plan your day, and how my time blocking routine is supplemented by my use of Roam Research. »

In the midst of the craziness that is 2020, here are a few things for which we're grateful. »

As a self-proclaimed productivity nut, I’ve been using some version of the Getting Things Done (or GTD) task management methodology for many years. I’ve also been experimenting recently with Roam Research, and am intrigued by the app’s ability to tie everything together. I’ve tried to do this before and it’s failed miserably, so I was […] »

I've been wearing an Apple Watch all day, every day since the launch of the original Apple Watch in April of 2015. I wear it around the house. I wear it when working out. I wear it to church. Even more than my iPhone, my Apple Watch is the thing that I always have with me. »

One of the questions that has come up during launch week has been around how the Calm Inbox approach can also help with the other inboxes in your life, so we put together a short list of answers to your most common questions. »

This is a free sample video from our new course, Calm Inbox. The course will normally sell for $99, but right now you can save 20% during launch week (just $79). The full course has over 50 videos to help you get less email and more focus. It shows you how to handle any message […] »

ig news today from the team at MacPaw, who just launched support for iOS apps inside of their popular Mac software subscription service, SetApp. »

Napoleon Bonaparte was a famous military commander with some interesting information management habits. But he died about 200 years ago (1821), long before computers, the internet, and electronic communication. So what could we possibly hope to learn from his life about handling email in our digital age? »

I've resisted calorie tracking for years, mostly because the apps that were available for this sort of thing seemed way too complex for me. Every couple of years I'll get inspired to pay attention to what I'm putting in my body and try all the apps again, but none of them have come even remotely close to working for me. I need something simple. I don't want to weigh my food in grams before I eat it; I just want to be a little bit more intentional about my eating habits. »

Last week, Apple announced a ton of stuff during their Worldwide Developer Conference (WWDC). And even though they used a slide at the beginning that showed the major platforms (iOS, iPadOS, watchOS, tvOS, and macOS), many of the announcements felt app-specific instead of platform-specific. For example, new features in Maps (i.e. cycling directions) are available everywhere. I lost count of the number of times I heard some version of the statement "this is also available on the (fill in the platform blank)." As a causal observer (I'm not a developer), it seems like there's a lot of focus on features being brought first into the Apple ecosystem, then extended to all the available platforms. »

One of the things that was announced during this week's WWDC Keynote presentation was sleep tracking for the Apple Watch. The feature has long been rumored, and is finally making its way to the watch in watchOS 7. Let's take a look at how it works and why it's important. »

There was a ton that was announced in the WWDC keynote presentation on Monday. iOS 14, iPadOS, watchOS 7, macOS Big Sur, a bunch of privacy and Home updates, and even a big upgrade for AirPods. But one of the sections that really caught my attention was the announced improvements to the iPad with Apple Pencil. »

Yesterday, Apple kicked off their annual Worldwide Developer Conference (WWDC) with an impressive keynote presentation. We put together a convenient summary of everything that was announced. »

For the first time, Apple’s Worldwide Developer Conference (WWDC) will be completely virtual. Like other years though, the conference kicks off with the much-anticipated keynote presentation on the first day of the conference. Traditionally, the keynote offers a look at some of the new products that will be coming in the near future and gives […] »

We just updated our app pick for the best Bible app on iOS. While the overall winner is still the Bible App by YouVersion, we took a deep look at the new features and some of the new contenders that have popped up in the last couple of years. »

It's fun for me to find new and better ways to do things - especially if it involves Apple-branded technology. I love trying new apps and making my devices dance. But with everything going on in the world the last couple of months, I've also found it to be especially difficult to navigate emotionally, which is a big reason why I’ve started doing a lot more with pen and paper. »

There’s a lot of buzz recently around a new app called Roam Research. Roam brands itself as “a note-taking tool for networked thought,” which naturally raises the question: Do we really need another note-taking app? »

This interview is one of the many bonus interviews included in our new course, Simple Habits. The course is 25% off until Friday, May 29th. Your name and a short bio / info about you I’m Mike Schmitz, Executive Editor here at The Sweet Setup. I live in Wisconsin with my wife and have five […] »

This Mindfulness Monday post is a video from Shawn Blanc, founder and editor-in-chief of The Sweet Setup In this short video, Shawn talks about: Maintaining momentum and motivation after the “honeymoon” period is over The role of automation in creating sustainable habits The balance of goals and habits in creating positive outcomes If you want […] »

As much I love Keynote, I've used Deckset for a long time because it's a simple solution for throwing together quick presentations using Markdown. With Deckset, you actually edit your presentation in plain text in an app like Ulysses and Deckset applies all the styling automatically based on the styling in the currently selected theme. »

In this Mindfulness Monday post, podcast and D&D enthusiast Dave Caolo joins us to talk about resisting the pull of social apps, his unique approach to apps earning their way onto his Home screen, and what baking cookies from scratch can teach us about focus and intentionality with our tech. »

Using a second monitor can make computer-based tasks much easier and be a big boost to your productivity. But, if you find yourself having to work from home, that doesn’t mean you have to drop hundreds of dollars on new hardware. Here’s a short guide on how to set up your iPad as a second […] »

MindNode (our pick for the best mind mapping app) just received an update to version 7.1. It’s a small update that adds a couple of new node customization options and one important Shortcuts action for exporting tasks into your task manager. New Node Shapes If you like to customize the look and feel of your […] »

In this Mindfulness Monday post, YouTuber Matt Ragland shares about the boundaries he's established to maintain intentionality with his tech, his bullet journaling practice, and why he starts every project using analog tools. »

If you're struggling to figure out how to effectively work from home, you're not alone. It can be difficult enough under normal circumstances when you've had time to prepare, but millions of people are having to figure this out on the fly. Fortunately, there's a lot of great advice out there that can help ease the transition. We've put together a collection of resources from around the web that can help you get off to a good start if you find yourself suddenly needing to figure out how to work from home. »

Rosemary is a tech lover and frequent contributer here at The Sweet Setup who lives in Vienna, Austria. During the day, she works as a web developer, but she can also be found at RosemaryOrchard.com and hosting Automators, a podcast about automation, and Nested Folders, a podcast about productivity. She loves to experiment with new apps and workflows, and the more automation included, the better! »

When it comes to mind mapping on Apple hardware, there are lots of great options available. But two apps rise above the others as the true cream of the crop: MindNode, with a stunningly beautiful user interface, and iThoughts, with powerful features and impressive flexibility. Both of these apps are great, but they take very […] »

In this Mindfulness Monday post, Executive Editor Mike Schmitz shares his moment of clarity with intentional technology use and how he continues the fight to shift expectations around email. I’m Mike Schmitz, Executive Editor here at The Sweet Setup and co-host of the Focused and Bookworm podcasts. I’ve asked quite a few people to share […] »

Update: The Idea Magic webinar is over, but we have posted a public replay here. We’ve gotten a lot of feedback around our new course, Mastering Mind Maps. It’s been really cool for us to see how many of our readers have embraced mind mapping for themselves and the clarity and confidence they’ve gotten as […] »

Tot is a simple text scratchpad app from Iconfactory that does one thing: capture and edit small bits of text. »

Recently, I shared with a couple of friends about the new mind mapping course we just released, and one of them (Brandon Wentland, who previously shared his sweet setup here started telling me about some of the cool ways he uses mind maps to run his digital marketing agency. »

If you've been following along, we've covered quite a bit when it comes to capturing and developing your ideas. In this post, we'll delve into why it's important to schedule thinking time for your work. »

In this Mindfulness Monday post, Mike shares part 3 in his series on capturing and developing ideas using mind maps. »

One of the things that makes the new Fantastical app so great is that you now have features like Calendar Sets available on all your devices. There's a big emphasis on parity and bringing all the formerly Mac-only features to all platforms, but that doesn't mean that there's nothing new for Mac users. »

I've been sharing recently about the system I use for capturing and developing ideas, and at the heart of this system is a mind mapping habit. Mind Mapping helps me develop my ideas so that I don't deal with writer's block and saves me a ton of time by making it super easy to get started whenever I sit down to write. »

How a mind map can save you time, energy, and anxiety when it comes to writing, creating, planning, and more. »

MindNode (our pick for the best mind mapping app) received a major update today with version 7 for both Mac and iOS. It adds several new features, and a major change in the business model of one of our favorite apps. »

In this Mindfulness Monday post, we talk to Blanc Media Production Manager Isaac Smith about his intentional limitations, fighting the urge to stay connected, and his 6-month "dumb-phone" experiment. »

Nothing is more frustrating than having a great thought and losing it. »

A while back we posted a survey about capturing, developing, and organizing ideas using mind mapping. Since then we’ve been hard at work on a new course designed to help you capture inspiration when it strikes, and also to help you create a system for developing those ideas so you can be more creative and […] »

In this Mindfulness Monday post, we consider how to leverage our technology to create intentional habits. Last week, we published an interview with bestselling author James Clear about starting and building better habits. There’s some great insights in the interview about how habits work, and James shares some great tips about how to create them. […] »

It's a fine time to be an iOS musician. There are a ton of great apps out there that can help you refine your craft and even perform live music in new and interesting ways. »

For those of you with new Macs, here is a list of recommended apps for jump-starting your macOS experience. »

In this Mindfulness Monday post, we talk to our Editor-in-Chief Shawn Blanc about how he uses his computers for creating, working with a remote team, and avoiding procrastiworking. »

There is a new Take Control book available today on Shortcuts, and it’s written by our own Rosemary Orchard! If you’re looking to take your iOS automation game to the next level, Rosemary is definitely qualified to help you. She’s written several automation posts here at The Sweet Setup on automation, like how to start […] »

In this Mindfulness Monday post, we talk about how to use your technology to develop your ideas and turn them into action. »

As the pace of our everyday lives continues to increase, it's only natural to look for an escape. As information and commitments are thrown at us without discretion at breakneck speed, we covet every opportunity to hit "pause" and disconnect. »

Our goal here at The Sweet Setup is to help you find the best apps and hardware for your Apple devices. We spend an inordinate amount of time using and recommending the best apps and workflows for Apple users like you. This year, the whole TSS staff got together to vote for our very first […] »

Creativity is not based on your artistic ability. It has nothing to do with your natural talent. It depends entirely on your perspective, and is vital to embracing an intentional approach to technology. We must all learn to flip the switch from mindless consumption to conscious creation if we want to reach our full potential. »

In this Mindfulness Monday post, we talk to Joe Buhlig about how his Shabbat impacts his use of technology, his ongoing fight against email, and his intentional iPhone habits. »

Which streaming service is right for you? We break down the pros and cons between the latest two steaming services. »

Earlier today, the Spark email mobile app got a significant update to version 2.5. The update brings a new design, support for Dark Mode, customizable email actions, and much more. New Design & Avatars Spark has always been a beautiful application, but version 2.5 features a new design which makes it even better. Messages in […] »

A look at how Mike Schmitz uses hardware and software to play his guitar through an iPad Pro. »

In this Mindfulness Monday post, we talk to author and speaker Chris Bailey about how he uses forced constraints to stay conscious of how he spends his time. »

To tip our hat, we have something brand new in the works for 2020. But, as usual, we would love to hear your feedback and input before we get started. (As you’ll soon discover, it is related to idea management and mind mapping.) Would you mind taking a few moments to provide your feedback on […] »

Regardless of the app you choose to use, we highly encourage you to consider creating a mindfulness meditation habit. There's an abundance of great options to choose from, so you're sure to find something that suits your personal style. »

In this Mindfulness Monday post, we share how using Sleep Cycle can help you wake up well-rested. When I was 18, I had a seizure while standing in line at a McDonald’s. Fortunately, there was a nurse nearby and she kept me safe until the ambulance arrived and I was rushed to the hospital. When […] »

iA Writer received a major update with version 5.3 that adds a bunch of new features that makes an already powerful writing app even better. »

In this Mindfulness Monday post, we share some tips on how to set yourself up for NaNoWriMo success. »

Aside from what you are actually going to write, the next question to answer is what tool will you use? »

When it comes to creating new habits and keeping track of your progress, there's no other app that makes this a simple and delightful task. »

Brain.fm is a special kind of music service designed for the brain to enhance focus and relaxation within only 10 to 15 minutes of use. »

In this Mindfulness Monday post, we look at how to reinforce positive technology habits through automation using Streaks and Shortcuts. There is no shortage of high-quality habit trackers for iOS. Whatever you’re looking for, you can find it. There are options for tracking your habits across multiple platforms, options for ramifying your habit tracking, and […] »

GoodNotes (our pick for The Best App for Taking Handwritten Notes) was recently updated to version 5.3. This is a pretty major update, adding support for multiple windows, OCR scanning, and Dark Mode. Here’s a breakdown of what’s new. Multiple Windows There are lots of ways you can open multiple windows in GoodNotes: With GoodNotes […] »

In this Mindfulness Monday post, we take a look at Duolingo and why you might want to use it to apply intentionality to your downtime on your iPhone. »

In this Mindfulness Monday post, we take a look at how you can create a gratitude habit using Templates inside of Day One for iOS. »

Ulysses version 18 is out today with support for the new iOS 13 Dark Mode as well as the new system Split View on iPad. »

There's a lot to like in this new version, but the thing that stands out to me after using it for about a week is just how much more solid everything feels. »

Forest is an interesting iPhone app that actually encourages you to use your phone less. »

David Sparks just released a major update of his already phenomenal Shortcuts Field Guide. »

It's only been a couple of years, but (thankfully) internet security has come a long way since we published our pick for the best password manager. While 1Password is still our favorite because it gives you a great design, powerful security features, and the ability to store just about anything private inside it, there are a lot of other options available for keeping your passwords safe. »

In this Mindfulness Monday post, we talk to video game developer and podcaster Shahid Kamal Ahmad about the steps he takes to stay out of the Infinity Pools and stay focused on what's important. »

It’s 6:34 am. The sound of your smartphone alarm startles you awake. (Actually, it’s the sound of the fifth alarm you’ve set because you’ve gotten so used to snoozing them that it now takes several to finally get you out of bed.) You instinctively reach to grab your phone from the nightstand and perform your […] »

This excerpt from our Learn GoodNotes course explains the many ways you can efficiently organize your notes and ideas in GoodNotes. »

GoodNotes is a powerful analog note-taking app for iOS that really shines on an iPad with an Apple Pencil. »

Sketchnoting is a powerful and visual way to take notes that helps you retain more of the information you hear. It’s an excellent way to capture ideas during meetings, workshops, conferences, and more. »

Moodnotes is a simple iOS app that helps you track and understand your emotional state. »

The new version is a substantial update and includes a new design that makes working with your PDF documents even easier. »

Keyboard Maestro by Stairways Software is a powerful automation program which allows you to create your own macros that automate certain actions on your Mac. With Keyboard Maestro (and a little bit of practice), you can use your Mac to automate virtually anything. Keyboard Maestro has been an essential Mac app for me for years. […] »

In this Mindfulness Monday post, we deconstruct the concept of a distraction-free phone. »

We've been listening to (and making) podcasts for a long time, and there have never been so many incredible options available to podcast listeners as there are currently today — no matter your interests — which means there are a ton of great tech podcasts out there for Apple enthusiasts like us. »

Journaling is one of the best habits you can create. It allows you to distance yourself from the emotion and business of the day by reflecting on the events that happened so you can achieve clarity on the situation and see things from the proper perspective. »

Over the next several weeks, we’ll be looking at apps that help facilitate a mindful approach to your technology. »

Bumpr is a Mac App Store utility that allows you to select a browser in which to open links when clicking them. It’s a handy little app that is great for anyone who occasionally has a need to open links in various browsers, and it recently received an upgrade to version 1.2 that adds several […] »

Email apps on iOS is an extremely competitive and volatile market in the App Store today, but there are a few trends that have us concerned. »

If you’re going to be coming to Macstock this weekend (July 27-28) in Woodstock, IL, be sure to stop by and say hi! Myself and Rosemary Orchard will be speaking from The Sweet Setup team, along with David Sparks, Brett Terpstra, Chuck Joiner, and a lot of other really smart people eager to teach you […] »

Day One (our favorite journaling app) just received a major update to version 4.0. There’s a couple big features in this release, but the big one is support for videos in your Day One entries. The ability to add video to Day One is a game changer for parents like myself who record small video […] »

This week, the popular email app Airmail made the switch from a standard paid app to a subscription-based app, angering many of its users. Before the change, Airmail was priced at $4.99 in the iOS App Store. Now, Airmail Premium (which allows you to use multiple accounts and enable push notifications) is $2.99/month or $9.99/year. […] »

We love the new innovations Overcast has pioneered like the Clip Sharing feature that allows you to create and share your favorite moments from your podcast episodes, and Castro has also made several large advances, making the decision even more difficult. »

The team behind Day One recently released a new version that allows you to email an entry directly to one of your Day One journals. »

The latest version of Agenda brings some new features to the table, as long as some additional refinements ahead of iOS 13. »

While there are a ton of features that factor into us selecting Alfred as our favorite app launcher for the Mac, one of our more whimsical favorites is the ability to change the appearance by creating a custom theme. This is a paid feature that is part of the Alfred Powerpack, a worthwhile upgrade that […] »

Here is how Day One helps you capture text, images, and audio snippets quickly and easily on all your devices. »

The latest version of Twitterrific allows you to create your own custom themes and use them inside the application on your iOS device. »

Twitterific 6 includes several enhancements to provide an outstanding Twitter experience on iOS that makes it a serious contender for taking the crown of the best Twitter client on iOS. »

This week, Apple unveiled a bunch of new features alongside their major operating system updates at WWDC. The keynote this year was jam-packed, and many major software updates only got a few moments of stage time. With so many things to cover, there were a couple that kind of flew under the radar that we […] »

Apple made a ton of announcements at their keynote presentation during WWDC earlier today in San Jose, and here are a few things we're really excited about. »

At first glance, it may not look like there’s a lot new here, but it’s a pretty substantial update that makes Alfred more powerful than ever. »

1Password 7.3 for Mac introduces a completely updated 1Password mini tool, along with over 150 new features, fixes, and updates. »

While Ulysses is a great place to do your writing, it’s not necessarily great for managing your writing tasks. For that, we recommend a dedicated task manager. Here's how to combine Things 3 and Ulysses to manage your writing tasks. »

Creating a slideshow for family and friends is a piece of cake with the Photos app. »

Setting up a shared photo album through iCloud is a great way to share photos and stay connected, and we show you to set one up. »

When writing for the web, Byword and Ulysses make it easy to copy or export your text as HTML for publishing. »

Sometimes it can be handy to see where a picture was taken by looking at the location metadata, but there are many other times you might not the entire internet to know where you took a particular photo. »

Todoist is a productivity app makes managing your tasks and projects easy. And because it’s web-based, it also allows you to access your to-do list from just about anywhere. »

Saving email messages as PDFs is a convenient way to create copies of messages that you want to keep. »

Day One makes logging important conversations, milestones, and special moments incredibly easy by allowing you to automatically create journal entries by connecting various services via IFTTT. »

One of the most powerful features a task manager like OmniFocus offers is the ability to filter your tasks and projects to show you only what you want to see at any given moment. »

Mail and Airmail both offer methods of copying individual message URLs so you can easily create references in action items, notes, and more. »