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If you’ve been around here at all or are a fan of the Personal Knowledge Management (PKM) world, you’re no stranger to the term “Quick-Capture”. Quick Capture is an essential component of a good PKM system. Since Notion is my go-to app for pretty much everything, I’ve worked out a few ways to create a good system for quick capture in Notion.
New to Notion? Check out our Beginners Guide to Notion here.
A few months ago, Mike Schmitz (our resident Obsidian and PKM expert) hosted a PKM workshop for our January cohort of the Focus Academy. He talked about the important components of a good PKM system and how no single app will be a complete PKM system. It is a collection of apps that allow you to disseminate ideas from note-taking to quick capture to creative output. You might collect and organize your ideas in Notion, write about them in Ulysses, and drop your projects back in Notion, but having ideas and making sure you capture them is a key first step.
In this article, we are going to focus mostly on how to quickly capture ideas and notes into Notion.
What’s so great about relational databases?
We have been big fans of Notion for a while now, and relational databases are what makes Notion, well Notion. If you had a lot of organized spreadsheets next to each other that would be great, but in Notion your organized spreadsheets talk to each other. Relational databases connect everything together.
You can see which projects are connected to which clients and what contractors you hired for that project, or how much you need to bill a client for that project, and more — all in one place. It’s pretty great.
In this Quick Tip, we are mostly going to focus on Hazel, but the scanners are worth a brief mention. Office scanners are great if you have a decent amount of stuff to scan and you want good-quality scans. iPhone scanning apps are ideal for scanning things quickly on the go. As digital as the world has become, we still have to scan stuff (receipts, medical bills, important documents — no matter how many times you “opt-in for paperless post”).
Way, way back when, Shawn showed off one of his cool tricks for spurring the creative juices each morning. Rather than sitting down cold turkey at the computer to begin work for the day, Shawn would leave a note right in front of his keyboard the prior evening outlining the next step, the next idea, or the next topic to write. Rather than sitting down to chaos, the note provided a clear path forward for Shawn.
This was my first introduction to a “startup” routine.
Honestly, the introduction didn’t root — I only developed a startup routine about five or six months ago.
I had no idea what I was missing. Since adopting my own startup routine, I’ve never felt so in control. I wake up in the morning with a new shot of confidence and a spurt of energy because I know what’s coming. I know what I’m in for. Less reaction. More action.
I can point the rooting of this startup routine to the discovery of Sunsama. Sunsama has done a number of things for my life in recent months. The app has rooted this startup routine and is developing a shutdown routine. The app helps me come to grips with an immense workload and an acceptance of my limits each day. The app helps track my time, carve out moments of personal time, and ensure my actions are aligned with my objectives each week. Sunsama has quickly become one of the most fundamental apps in my workflow.
This startup routine, though? It’s this startup routine in Sunsama which has altered how I work.
You need input, advice, and inspiration in order to make decisions, come up with new ideas, or take action on something.
But with too many inputs (especially too many non-essential inputs), your ability to think clearly and make decisions is hindered. It leads to less progress, dual focus, and, ultimately, very little traction.
🚀 Upgrade: Boost Your Habits
Introducing the new Focus Boosters.
Inside our popular community membership, join us for a the Habit Building challenge (a.k.a. “Booster”). You’ll find out how to make simple changes that will make your daily life better, remove distractions, and create a new simple habit.
Membership Includes: Simple Habits Course, Habit Tracking Templates, Digital Planner, Private Community Slack, 2x Monthly Coaching Calls, and much, much more…
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- (Mac Power Users) #686: Consuming Content in 2023
- (Christopher Lawley) iPad Tips & Tricks You Need to Know
Our Must-Have, Most Used Productivity Apps
We spend an inordinate amount of time sorting through hundreds of apps to find the very best. We put together a short list of our must-have, most-used apps for increasing productivity.