Three workflows for quickly adding project templates and tasks to Things on iOS

Once you’re nicely settled in with the best task manager, you might find yourself looking for a way to create templates for your projects. While Things 3 doesn’t have full automation support on iOS — yet — there are a few ways to quickly import tasks and turn them into projects using Workflow.

Bonus! One more thing…

The Complete Guide to Managing Tasks in Things (Video)

If you struggle to keep up with all your tasks, we can show you some organization tips that may help you.

We put together a video that shows you everything you need to know about a task in Things:

  • The difference between start dates and due dates and how to use them effectively.
  • How to set up reminders so you never forget an important task again.
  • How to use checklists for tasks that require more than one step.
  • How to configure daily, weekly, monthly, or even annual repeating tasks.
  • And more…

You don’t have to use any of these things in your tasks if you don’t want to. But knowing what they are and how they all work will help you be more organized, save time, and ensure you are using Things in the way that suits you best.

This video is something we have made available for free to our email subscriber community. You can get it right now. By joining the Sweet Setup community you’ll also get access to other guides, early previews to big new reviews and workflow articles we are working on, weekly roundups of our best content, and more.

GET THE VIDEO

Turn a List of Text From One App Into a List of New To-Dos in Things

Inspired by this script from Jay Miller,1 this workflow can use a block of text to share it, split it by line, and add each to Reminders to be imported into the Things’ Inbox quickly. Make sure to enable Reminders Import in Things if you haven’t already. As a bonus, this also works very fast from the widget by grabbing your text from the clipboard.

Create a New Project From a Template

It’s also possible to bring in templates from outside of Workflow, letting you import pre-made projects into Things. To get around the lack of deep URL schemes, you can use a workaround to paste into the checklist section of a Things task and then convert the task to a project.

With this workflow, you can create templates ahead of time and store them in the Files app, or add a new one when the workflow is run from the Clipboard, Action Extension, or using Ask For Input.

The first line is saved for the title of the task, then the workflow copies the sub-items to your clipboard. Then, it creates the task in Things, where you then have to paste the items from your clipboard into the checklist of that newly-created task.2 Tap on the tasks, then on the three dots/ellipses icon to bring up more options. From there, tap Convert and confirm it to create your templated project.

Automatically Make a Travel Checklist

Inspired by another AppleScript from Max of Coding Bull Junky that creates a travel checklist on Mac, this workflow lets you quickly plan for a trip from iOS. When you run the workflow, you enter when you’re leaving and how long the trip will be, then it calculates which clothes to bring.

This uses the same “new lines on clipboard to checklist” method from above, where Workflow will create a new task in the Inbox, and then you can paste the template into the checklist. You can convert it to a project if you want, but it works great as a single task as well. Plus, the workflow takes your travel date and sets it due the night before your trip, so you won’t accidentally forget to pack.


Now, with just a few quick taps, you can add more advanced projects to your productivity system in Things.

Check out the workflows:

Bonus! One more thing…

The Complete Guide to Managing Tasks in Things (Video)

If you struggle to keep up with all your tasks, we can show you some organization tips that may help you.

We put together a video that shows you everything you need to know about a task in Things:

  • The difference between start dates and due dates and how to use them effectively.
  • How to set up reminders so you never forget an important task again.
  • How to use checklists for tasks that require more than one step.
  • How to configure daily, weekly, monthly, or even annual repeating tasks.
  • And more…

You don’t have to use any of these things in your tasks if you don’t want to. But knowing what they are and how they all work will help you be more organized, save time, and ensure you are using Things in the way that suits you best.

This video is something we have made available for free to our email subscriber community. You can get it right now. By joining the Sweet Setup community you’ll also get access to other guides, early previews to big new reviews and workflow articles we are working on, weekly roundups of our best content, and more.

GET THE VIDEO


  1. Special thanks to @rorves for the regular expression to strip out extra characters. 

  2. Using Combine Text by New Lines creates a multi-item list that will paste as separate items in many iOS apps.