Every week we post a new interview with someone about what software they use on their Mac, iPhone, or iPad. We do these interviews because not only are they fun, but a glimpse into what tools someone uses and how they use those tools can spark our imagination and give us an idea or insight into how we can do things better.
Who are you and what do you do?
My name is Jonathan Buys, I’m a Christian, husband, father, veteran, writer, and developer. I’m currently a DevOps engineer with a small company working with Amazon Web Services. I’ve been writing online for quite a while now in one way or another. I (still) maintain my own blog at jonathanbuys.net, and I’ve written in the past for GigaOm and a few other sites. In my drawer is a rough first draft of a sci-fi novel I wrote up during NaNoWriMo.
What is your current setup?
I’ve just upgraded to a 2017 iMac 5k with 16 GB RAM and a 512 GB flash drive. It’s a fantastic machine. Plenty of power, beautiful display, all the ports I need and only one cable for power. I’m using the latest Apple Magic Keyboard and Trackpad. I love the trackpad since I’ve been able to get rid of the ugly mousepads on my desk. In my left-hand drawer is a ScanSnap S1300i which is the starting point of my paperless home workflow. I also have a 2015 13″ MacBook Pro that I use for travelling.
Where can we find your macOS wallpaper?
Right now I’m using the dark gray solid color background. I love the photos that Apple ships, but they don’t really work well for creating a work environment suited for long periods of concentration. The last thing I want is to be distracted by the wallpaper while I’m trying to write a new script.
What software do you use and for what do you use it?
How people use software is endlessly fascinating to me. It’s like their own unique recipe that makes their Mac really theirs. For me, I use most of the built-in Apple apps like Safari, Mail, Calendar, Photos, Messages, and iTunes. I’m a fan of high-quality third-party software, and I’ve accumulated what I believe to be a collection of the best in class.
- Day One – My personal, work, and running journal. Day One encourages me to write down my thoughts, gives me a place to jot down what I’m working on, and keeps everything secure with private-key encryption.
- The Omni apps
- OmniFocus – I’ve been a GTD devotee since 2006 or so. OmniFocus helps me keep track of all the big things and all the little things in my life that need to get done. Everything from taking the trash to the curb to paying bills to making progress on that months-long project at work. OmniFocus keeps everything in check.
- OmniOutliner – I’m relatively new to OmniOutliner, but it’s a fantastic app for structured writing. When I need to think critically about a topic, I’ll first reach for MindNode, and then reach for OmniOutliner.
- OmniGraffle – What Visio is for Windows, OmniGraffle is for the Mac. I’ve been using this since 2004 or 2005 to document network architecture and design user interfaces.
- Bear – A really, really nice note-taking app. I use Bear because the Apple Notes app is ugly and doesn’t support plain-text formatting properly. I can never be sure if the code snippet I put in Notes will be the same that I get out of it. With Bear, I’m sure.
- Transmit – Sure, you could launch Terminal and type
ftplike an animal, but since this is a Mac, if you’ve got to move files off your machine, Panic’s Transmit is the best way to do it.
- BBEdit – I used to use Vim, but a few years ago I got tired of all the endless customization and decided to switch to a more Mac-like text editor. After lots of reading, and giving a few editors a shot, BBEdit stood out as the clear winner. Since switching, it’s never let me down.
- Debit & Credit – This is a nice little app I use for a very specific purpose: keeping track of an account that is fully automated. Once a week I reconcile it with what’s actually in the account. The reports section is particularly nice.
- MindNode – The simplest and easiest-to-use app for mind-mapping. Whenever I feel like I don’t understand a topic well enough, I open MindNode to start exploring where my thoughts are going with it.
- Reeder – I love blogging and reading blogs, and Reeder is the best app for keeping up with the blogs I subscribe to. Up until a few years ago, this slot would have been filled by Brent Simmons’ NetNewsWire, but, unfortunately, he sold the app and now it’s basically been abandoned.
- Tweetbot – Okay, well, it’s not really “productivity,” but I work from home and Twitter is often my window into the wider world.
- Alfred – What Spotlight would like to be when it grows up. Alfred is the spiritual descendent of Quicksilver, which I loved.
- Hazel – After scanning documents, Hazel renames them and moves them into my filesystem hierarchy.
- 1Password – To paraphrase my daughter, seriously, if you aren’t using a password manager what are you even doing with your life? 1Password is the best.
- Magnet – Keyboard-centric window management. I think this should be built into macOS, but since it isn’t I’m glad there’s a few third-party apps to fill the gap. Magnet is fast, simple, and does exactly what I need it to do. 90% of which is moving a window to the center of the screen, and the other 10% is moving a window to the left or right.
- Better – Publishers have a right to show me ads that I might be interested in. Advertisers do not have the right to track me across the web. We’ll have none of that, thank you.
- SuperDuper! – The first leg of my three-legged backup plan is Time Machine, the second leg is SuperDuper! SuperDuper! makes a nightly bootable clone of my internal drive to a USB drive. The new beta even uses all the APFS slickness of High Sierra. Again, best in class.
- BackBlaze – The third leg of the stool, BackBlaze is my off-site backup, just in case my house is burned down or flooded, or all of my hardware stolen. Even in the worst-case scenario, I’ve still got my family photos, important documents, and everything else on my Mac at most a day or two away.
How would your ideal setup look and function?
Eventually, I’d like to not need three separate devices. Right now I’ve got an iPhone, a 13″ MacBook Pro, and the iMac. Someday I’d like to be able to run everything off my phone. The technology for this doesn’t exist yet, but someday I’d like to be able to just set my phone next to a big screen, keyboard, and trackpad and have the familier Mac interface pop up. What if the “Mac” interface was just an app on the iPhone? Or a second skin that was only present when using it “docked”? Someday I think we’ll get there. It’s just going to take some time.
What iPhone do you have?
I currently have a Space Gray iPhone 6S. I’m holding onto this one until it doesn’t work with the latest iOS release. Or it breaks, whatever comes first.
What apps do you use the most, and why?
My iPhone is not a productivity device, it’s more of a lifestyle device that assists me in making healthy choices and tracking how I’m doing with physical and mental fitness. My most used apps are Messages, to keep in touch with friends and family, the Health app, Lose It, Runkeeper, and Meditation Studio to keep fit. Weather Line, so I know what to wear on my next run, and Day One and Workflow to make a new journal entry after a run. Instapaper and NeuBible for reading and studying, Maps for getting me where I need to go, and Photos and Music for, well, photos and music. And of course, Overcast for podcasts to listen to on long drives and long runs.
Which app could you not live without?
Honestly, I could lose everything else on the phone as long as I could still get in touch with everyone with Messages. But, in that case, I’d have to go get the new iPhone X hotness.
I don’t use an iPad. ¯_(ツ)_/¯ Maybe someday, if it ever advances to the point that I can work on it. I’ve tried, it just doesn’t work for me.
There are more Sweet Setup interviews right here.
Want to share your setup? We’d love to hear from you. Just fill out this form with some basic information and we’ll be in touch.
The 5 Best Productivity Apps (Sweet Setup Favorites)
Download: We spend an inordinate amount of time sorting through hundreds of apps to find the very best. This list of must-have productivity apps includes app links, quick-start info, and pro-tip workflow recommendations for each app.