How to add tasks to Todoist through email

Todoist is a really fantastic service. It’s more fully featured than Wunderlist, but it’s a lot easier for new users than OmniFocus.

One of my most used features from both Wunderlist and OmniFocus was the ability to send tasks from email. Wunderlist’s approach was based on the email coming from a certain email address, and OmniFocus has a “mail drop” feature using a randomly assigned email address. Both of them worked well, but they were also lacking in some functionality. Todoist takes this feature one step further.

Open your inbox (or the project you want to the ability to email tasks into), click the pencil and wrench icon on the top right side, and click Email tasks to this project (this menu is not available on iOS).

Email tasks option in Todoist

You’ll then see a custom email address for this project. The great thing is that each project can have its own email address. In OmniFocus, I would just send everything to the inbox for processing later. With this feature in Todoist, I can actually process everything right from the email before I send it. Attachments are also supported (up to 25MB).

Todoist email instructions and tips

Here are some syntax examples that you can use to automatically assign due dates to tasks (these can be in the subject or the body):

  • <date tomorrow>
  • <date today>
  • <date 2 days>

    You can find more detailed examples on the Todoist website.

Emailing tasks to projects does require a premium subscription, but it’s well worth it for the additional value you get from the app. You also get several other features with the premium subscription, like the ability to add notes and reminders to your tasks, filter tasks, and more.


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